Setting Up a Degree in AMS: Configuration and Final Checklist

This guide explains how to prepare and launch a degree on Woolf. Some parts of the degree come directly from the Woolf license and cannot be changed. Other parts are provided by the college or can be customized.

Use this guide to understand:

what is defined by Woolf and the license
what information the college must provide
what can be customized on the degree page
what to check before launching the degree

Degree elements defined by Woolf and the license

These elements are defined by the Woolf license and accreditation requirements. They cannot be customized and are configured by the Woolf team.

Element	Description
Degree name	The official degree title defined by the license (for example Master of Science in Artificial Intelligence). The name is agreed during curriculum mapping and cannot be changed afterward.
Accreditation workload	Total ECTS requirements and workload expectations required by the license.
Admission requirements	Minimum education level and qualification requirements for students entering the program.
Program parameters	Program level, kind, mode of study, and standard degree length defined by accreditation.
Intended learning outcomes	The knowledge, skills, and competencies students are expected to achieve. These come directly from the licensed program.
Program description	Official description of the degree as defined by the license.
Degree structure rules	Regulatory structure rules required for the program under the license.

Degree elements defined together with the college

These elements are defined during curriculum mapping in collaboration with the college.

Element	Description
Tiers	The degree is organized into tiers containing courses. Courses are mapped to tiers during curriculum mapping.
Tier names	Tier names can be customized and proposed by the college.

Degree elements provided by the college but added by Woolf

These elements are defined by the college but must be added and configured by the Woolf team.

Element	Description
Degree image	Image representing the program. Students see this on their dashboard and on the public degree page. The college provides the image and Woolf uploads it.
Tuition cost	Default tuition cost for the degree. This is required for regulatory transparency and appears on the public degree page. Students may receive custom pricing when invited.
Delivery length	Expected duration for completing the program in the college’s learning model. This can differ from the standard length defined by the license. Provided in months.
Specialization certificates	Optional supplemental certificates within the degree. The college defines the name, courses, and ECTS requirements, and the Woolf team configures them.

Degree elements edited directly by the college

These elements can be edited by the college in the degree page.

Element	Description
Certificate introductory text	Custom introductory text shown on the degree certificate. Must be reviewed by the Woolf team to ensure compliance.
Certificate images	Two images used in the degree certificate design.
Brand color	Brand color used in certificate styling.
Community link	Link to the student community for the degree (Slack, Discord, forum, etc.). This is a regulatory requirement.

To edit certificate elements:

Open Degree page on AMS → Edit → Degree certificate tab -> Edit needed fields. (Only verified College admin can do this)

Final steps: Degree verification and approval

When everything is ready, notify the Woolf team.

The Woolf Academic Team performs a final compliance review and verifies the degree.

Once the degree is verified:

the degree becomes public on the Woolf website
the degree becomes available for student enrollment

Academic Board approval

After the degree is verified by Woolf, the degree may also be approved by a member of your Academic Board.

This approval enables automatic approval of students when they complete the degree application. Without this step, each student would need to be approved manually by an Academic Board member to get admitted to the Degree.

Academic Board approval can be done in AMS: Degrees table → Approve degree

The Approve degree action becomes available only after the degree has been verified by Woolf.

Make sure an Academic Board member completes this step before inviting students. But it can be also done after if missed.

Checklist before launching the degree

Before asking Woolf to verify degree and inviting students, review the following checklist to make sure your degree is ready for launch.

Both the college team and the Woolf team review these items. During the verification process, the Woolf Academic Team performs a final compliance check. However, it is important that the college also reviews the information carefully.

Degree verification confirms that all parties agree the information is correct, and that the AMS record is the source of truth for all degree details.

Area	Item to review	Description
Academic structure	Courses mapped to tiers	All courses are correctly assigned to tiers as agreed during curriculum mapping.
Academic structure	Tier names confirmed	Tier names and workload are correct and reflect how you want students to understand the structure of the degree.
Academic structure	Specialization certificates configured	If the degree includes specialization certificates, make sure their names, courses, and ECTS requirements are finalized.
Degree information	Tuition cost defined	Default tuition cost is provided so students can see the approximate cost of the degree on the public page.
Degree information	Delivery length provided	Expected duration of the program in your learning model is set in months.
Degree information	Degree image provided	Degree image is uploaded.
Degree information	Community link added	A link to the student community (Slack, Discord, forum, etc.) is added.
Certificate setup	Certificate images uploaded	Images for the degree certificate design are uploaded (optional).
Certificate setup	Certificate introductory text added	Introductory text on the certificate is added and reviewed for compliance.
Certificate setup	Brand color set	The certificate uses the correct brand color for your college (optional).
Document review	Transcript reviewed	Review the sample transcript.
Document review	Degree certificate reviewed	Review the sample degree certificate to confirm branding and text look correct.
Document review	Specialization certificates reviewed	If applicable, review sample specialization certificates.
Final step	Degree verified by Woolf	Woolf Academic Team performs the final compliance check and verifies the degree.
Final step	Degree approved by Academic Board	College Academic Board member approves the degree in AMS (AMS → Degrees table → Approve degree). This enables automatic approval for students applications.

Once these steps are completed, the students can begin enrolling.